IT Inventory Specialist (in office- Nashville, TN)



Nashville, TN, USA
Posted on Tuesday, October 31, 2023

Who we are:

Motive builds technology to improve the safety, productivity, and profitability of businesses that power the physical economy. Motive combines IoT hardware with AI-powered applications to connect and automate physical operations. Motive is one of the fastest-growing software companies in the world, serving more than 120,000 businesses, across a wide range of industries including trucking and logistics, construction, oil and gas, food and beverage, field service, agriculture, passenger transit, and delivery.

Motive is built on four foundational attributes; Own It, Less but Better, Build Trust, and Unlock Potential. This has taken our company to great heights, including being recognized by Fortune for Best Workplaces, Forbes Best Startup Employers, and Comparably for our Best Global Culture, Sales Team, Leadership Team, Career Growth, and CEO for Diversity. We’re proud to receive an employee net promoter score of 63 (according to Comparably) which places Motive in the top 5% of companies with 4,000 employees or more.

Today, our team is made up of more than 3,000 employees, located across the world, providing support to a wide range of customers. While most of our employees are remote, many have the opportunity to work on-site at any of our 8 global office locations. Visit our careers website to learn more about opportunities at Motive.

About the Role:

The Inventory and Imaging Specialist role combines technical and administrative responsibilities. In this position, your primary responsibilities will involve overseeing IT logistics, which includes managing device disposal, imaging, and initial configuration. This position is critical to maintaining SOX compliance. You will also be responsible for maintaining and organizing our IT inventory, including ordering supplies.

In this role, you will collaborate with external vendors and internal stakeholders to ensure efficient IT operations. Additionally, you will provide tier 1 ticket support as required, addressing inquiries and assistance requests both in person and electronically.

This is a strictly on-site position in Nashville. This is a full time role M-F 9 am-6 pm.

What You'll Do:

  • Maintain accurate records of all IT equipment and assets, including computers, servers, networking devices, software licenses, and peripherals.

  • Conduct regular physical audits and reconcile inventory discrepancies.

  • Monitor stock levels and initiate procurement requests as needed.

  • Assign and track IT assets to employees or departments.

  • Maintain an up-to-date inventory database with asset details, including serial numbers, purchase dates, and warranty information.

  • Coordinate with vendors for the procurement of IT equipment

  • Ship out laptops domestically and internationally.

  • Manage relationships with suppliers and ensure timely deliveries.

  • Develop and implement a comprehensive asset lifecycle management process, including asset retirement and disposal.

  • Ensure compliance with company policies and industry regulations for asset disposal.

  • Create and maintain documentation related to inventory procedures, asset allocation, and equipment specifications.

  • Generate reports on inventory status and usage for management review.

  • Collaborate with the IT team to provide hardware and software resources as needed.

  • Assist in troubleshooting inventory-related issues and resolving them promptly.

  • Learn our systems and provide back-up support with tier 1 tickets during high volume times

What We're Looking For:

  • 3+ years experience in a shipping and logistics role

  • Strong understanding of IT equipment and technologies

  • Excellent interpersonal and communication (both written and verbal) skills

  • Proficiency in using inventory management software tools

  • Extreme attention to detail and the ability to prioritize multiple tasks effectively

  • The ability to work independently as well as collaboratively when needed

  • Someone who is excited about solving problems and has a proactive mindset

  • Understanding of SOX and Soc2 Compliance

  • This is a strictly on-site, hourly position in Nashville. This is a full time role M-F 9 am-6 pm.

Pay Transparency
Your compensation may be based on several factors, including education, work experience, and certifications. For certain roles, total compensation may include restricted stock units. Motive offers benefits including health, pharmacy, optical and dental care benefits, paid time off, sick time off, short term and long term disability coverage, life insurance as well as 401k contribution (all benefits are subject to eligibility requirements). Learn more about our benefits by visiting
Motive Perks & Benefits
The base compensation range for this role is:
$48,260$60,953 USD

Creating a diverse and inclusive workplace is one of Motive's core values. We are an equal opportunity employer and welcome people of different backgrounds, experiences, abilities and perspectives.

Please review our Candidate Privacy Notice here.

The applicant must be authorized to receive and access those commodities and technologies controlled under U.S. Export Administration Regulations. It is Motive's policy to require that employees be authorized to receive access to Motive products and technology.